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NewMusicSA Promotion of Access to Information Act Manual

Registration number: 2003/0229/23/08.

Manual in terms of section 51 of the Promotion of Access to Information Act, 2 of 2000.

1. Contact particulars

Head of business: Angie Mullins

Information officer: Fiona Tozer

Postal address:

PO Box 473
Wits
2050

Physical address:

50 Rocco de Villiers Street
Montgomery Park
Johannesburg
2195

Telephone number: +27 (0) 84 020 5465

E-mail address: information [at] newmusicsa [dot] org [dot] za

Web site: www.newmusicsa.org.za

2. Introduction

The promotion of contemporary art music, nationally and internationally.

3. Information guide in terms of Section 10 of The Act and the availability of this manual

A Guide has been compiled by The Human Rights Commission in terms of Section 10 of PAIA . It contains information required by a person wishing to exercise any right, contemplated by PAIA.

Any person who wishes to exercise any right contemplated in The Act may obtain a copy of the information guide issued by the Human Rights Commission in all official languages, from the Human Rights Commission, tel (011) 887-3600.

Alternatively, The Guide is available for inspection, inter alia, at the office of The Human Rights Commission at 29 Prince of Wales Terrace, Cnr York and St Andrews Street, Parktown and on its website at www.sahrc.org.za.

4. Detail on how to make a request for access to information - Section 52(e)

Information which is not readily available as indicated in this manual, may be requested in accordance with the procedure prescribed in terms of the Act. Copies of the prescribed forms to be completed for submitting a request, are available from NewMusicSA or they can be accessed on www.sahrc.co.za.

The requester must complete Form C and submit this form together with a request fee, to the head of the private body.

The completed form must be sent to the address, fax number or e-mail address provided in this manual and marked for the attention of the Information Officer.

The form must:

  • provide sufficient particulars to enable the head of the private body to identity the record/s requested and to identity the requester, indicate which form of access is required,
  • specify a postal address or fax number of the requester in the Republic,
  • identify the right that the requester is seeking to exercise orprotect, and provide an explanation of why the requested record is required for the exercise or protection of the right,
  • if inaddition to a written reply, the requester wishes to be informed of the decision on the request in any other manner, to state manner and the necessary particulars to be informed in the other manner,
  • if the request is made on behalf of another person, to submit proof of the capacity in which the requester is making the request, to the reasonable satisfaction of the head of the private body.

5. Legislation relevant to the entity and for which information and records are available (Section 51(1)(d)).

Information and records are available in terms of certain provisions of the following legislation applicable to the entity (this information and records referred too is identified under paragraph 7 of this manual):

  1. Basic Conditions of Employment Act 75 of 1997
  2. Consumer Protection Act 68 of 2008
  3. Electronic Communications and Transactions Act 25 of 2002
  4. Employment Equity Act 55 of 1998
  5. Financial Intelligence Centre Act 38 of 2001
  6. Income Tax Act 58 of 1962
  7. Labour Relations Act 66 of 1995
  8. National Credit Act 34 of 2005
  9. Nonprofit Organisations Act 71 of 1997
  10. Occupational Health and Safety Act 85 of 1993
  11. Protection of Information Act 84 of 1982
  12. Promotion of Access to Information Act 2 of 2000
  13. Promotion of Equality and Prevention of Unfair Discrimination Act 4 of 2000
  14. Protection of Businesses Act 99 of 1978
  15. Regulation of Interception of Communications and Provision of Communication Related Information Act 70 of 2002
  16. South African Revenue Services Act 34 of 1997
  17. Skills Development Levies Act 9 of 1999
  18. Skills Development Act 97 of 1998
  19. Unemployment Contributions Act 4 of 2002
  20. Unemployment Insurance Act 63 of 2001
  21. Value Added Tax Act 89 of 1991
  22. No other records

6. Information automatically available

The following categories of records are automatically available for inspection, purchase or photocopying:

  1. www.newmusicsa.org.za
  2. Other than the above, and in terms of S52(2), at this stage no notices have been published on the categories of records that are automatically available without a person having to request access in terms of PAIA.

7. Information and records available in terms of legistlation identified in pararapgh 5 of this manual (51(1)(e))

The subjects on which the business holds records and the categories on each subject are as listed below. Please note that a requestor is not automatically allowed access to these records and that access to them may be refused in accordance with section 62 to 69 of The Act.

7.1 Accounting records

  1. Annual financial statements and working papers
  2. General ledger
  3. Subsidiary ledgers (receivables, payables, etc.)
  4. Bank statements, cheque books, cheques
  5. Customer and supplier statements and invoices
  6. Deposit slips
  7. Cash books and petty cash books
  8. Fixed asset register
  9. Tax returns and assessments
  10. Budgets and business plans
  11. Insurance records
  12. Investment records
  13. Auditor’s reports
  14. Systems documentation
  15. Record of assets
  16. Record of liabilities
  17. Record of liabilities and obligations
  18. Record of revenue
  19. Record of expenses
  20. No other records

7.2 Auditors

  1. No other records

7.3 Credit Agreements

  1. No other records

7.4 Distribution and Transportation

  1. No other records

7.5 Fixed Property

  1. No other records

7.6 Health and Safety

  1. Register, record of earnings, time worked, payment and particulars of all employees
  2. No other records

7.7 Information Technology

  1. No other records

7.8 Insurance

  1. Details of coverage, limits and insurers
  2. Insurance policies
  3. No other records

7.9 Intellectual Property

  1. No other records

7.10 Legal, Agreements and Contracts

  1. No other records

7.11 Personnel Records

  1. Disciplinary records
  2. Employee evaluation and performance records
  3. Employee information records
  4. Employee remuneration
  5. Employment applications
  6. Employee date of birth
  7. Employment contracts
  8. Expense accounts
  9. IRP 5 and IT 3 certificates
  10. Letters of appointment
  11. Leave applications
  12. Name and occupation of each employee
  13. Payroll
  14. Particulars of each employee
  15. Personnel file
  16. Policies and procedures
  17. Salary and wage registers
  18. Salary slips and wage records
  19. Staff records after employment
  20. Training and development
  21. UIF, PAYE and SDL returns
  22. No other records

7.12 Sales and Marketing

  1. Brochures, newsletters and marketing material
  2. Customers
  3. Sales
  4. Service and product information
  5. No other records.

7.13 Statutory Business Records

  1. Constituton, NPO Certificate
  2. Minute books of committee meetings
  3. Minutes for special resolutions

7.14 Tax

  1. Income tax returns
  2. Tax assessments
  3. No other records

7.15 Other Records

  1. No other records

8. General

  1. No other records

9. Signature

We confirm, to the best of our knowledge, and belief, the accuracy and completeness of the information provided.

Name of Information Officer: Fiona Tozer

Date: 2012-06-08